Position Details
Position Title : Human Resources Coordinator
Reports to : Managing Director
Location : South Jakarta based
Requirements, Skills, Knowledge and Experience
a. Bachelor Degree in relevant field
b. Experience minimum 3 years
c. Appropriate tertiary qualifications and demonstrated relevant human resources professional experience
d. Experience in managing end to end recruitment in accordance with targeted selection recruitment methodology
e. Experience delivering presentation or facilitating training to small groups
f. Experience computer skills including advanced skills in Office computing application such as Word, Excel, Powerpoint, Outlook and Visio
g. Sound written and oral communication, interpersonal and customer service skills and the capacity to deal confidently and courteously with people at all levels
h. Sound analytical and problem solving skills
Primary purpose of the position
Support the efficient operations of the HR department by coordinating and delivering a diverse range of human resources (HR) management activities with a focus on recruitment, on-boarding and induction, HR system administration, organization development and information management
Key Accountabilities
a. Provide timely and accurate advice on diverse HR management activities, policies, practices and key process including recruitment, appointment, on-boarding, induction, conditions of employment and related issues to managers and staff across the Red Nose Foundation
b. Manage the end-to-end recruitment and selection of appropriate positions as required in accordance with targeted selection recruitment methodology and public sector recruitment policies and practices
c. Provide administrative and coordination support for recruitment including advertising positions, providing information to potential applicants about the recruitment process, processing applications, arranging interviews, preparing and distributing interview packs for panel members, and filing relevant documents on recruitment files
d. Coordinate the on-boarding of new staff including; letter of offer, new starter documentation, creation of personnel files, facilitation of orientation process and HR sessions and enrolment into document
e. Coordinate the separation of exiting staff including; conducting exit interviews, separation checklists, closure of personnel files and un-enrolment from HR document
f. Develop and maintain a range of HR documentation including letters of offer, contract variations, briefs, guides, policies, procedures, template, flow charts, organization charts, reports and other documentation
g. Develop and maintain human resources standard operating procedures, templates and documents for key process such as recruitment (including recruitment of temporary staff), on-boarding, and separations
h. Coordinate a variety work health and safety activities including first aid training
i. Coordinate management of notified workplace injured and workers compensation claims. Act as a liaison between relevant parties and maintain documentation
j. Coordinate the contract process for the engagement of external party
k. Coordinate with communication department uploading information and ensuring the accuracy of the foundation information or SOP
l. Develop regular reports including turnover, recruitment metrics, sick leave , annual leave and other ad-hoc reports as required
m. Other duties and accountabilities as required
Challenges / Problem Solving
a. Meeting competing and in many cases, non-negotiable deadlines and providing quality human resource and related services in a complex and dynamic operating environment
b. Exercising initiative and sound judgment in determining what needs to be brought to the immediate attention to the Directors and what may be referred to others for action
c. Dealing confidently, courteously, sensitively and professionally with potential applicants, members of the public who seek information and Foundation all level staff
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