Marketplace: [milis tarki] urgently required : temporary administrator ( clerical skill) - with opportunity for a permanent position

Monday, October 28, 2013

[milis tarki] urgently required : temporary administrator ( clerical skill) - with opportunity for a permanent position

Client : Australian - Contractor management

Location : Jakarta - Sudirman area

Postion : Temporary for 1 or 2 months, to cover the gap during the recruitment process to fill in this position permanently very soon , therefore with opportunity for a permanent position if interested.

Requirement :

The Administrator will require the following combination of applied skills, knowledge and behaviours to successfully contribute to team goals:

· Intermediate and Advanced skills in Microsoft Office Suite

· Intermediate skills in Desk Top Publishing

· Typing speed – minimum 70-80 words per minute

· Excellent organisation and time management skills

· High level of interpersonal skills

· Willingness to take on a variety of tasks that may be required to ensure efficient operation of the business units

· Ability to work as part of a remote administration team as well as work autonomously

Ability to use initiative and make decisions when completing tasks required, ensuring key roles are completed within required time frames and when asking for more work

Remuneration rate : offered up to IDR 10 Mio - based on skills and experiences

How to apply : Someone / if you know someone who match the criteria above, interested, and is NOW available please send CV via japri to ium80@yahoo.com - this temporary position required to start as soon as Wednesday the 30th , therefore the submission due date should be by midnight, today, Monday the 28th.

Daily Tasks :

3. Principal Accountabilities
Accountabilities or Key Result Areas (KRA) (The main activities to be undertaken as agreed by the incumbent and manager)	Major Objectives & Key Performance Indicators (KPI) (The expected outcomes for each accountability and the metrics used to measure performance)
1. Marketing and Project Administration	- Provide high level word processing and administrative support to marketing, bids and projects, regional staff and manager. - Monitor and disseminate relevant electronic and paper based communications within head office and with overseas projects. - Oversee the filing of project, individual and marketing information using in house system. - Arrange authorisation of funds requests. - Process documentation and liaise with Financial Services Group in the preparation of invoices to clients. - Check and process claims for payments against contracts. - Process and maintain accurate records for all medical and travel insurance claims for overseas staff. - Maintain annual leave and professional development records for long term consultants on overseas assignments. - Track and report on project/personnel movements, status of accommodation (rental leases) where premises leased by Cardno. - Maintain Report Bibliography or databases, as applicable.
2.Mobilisation of Consultants and Subcontractors to Projects	- Liaise with relevant companies, clients and contract staff in relation to coordinating travel, and accommodation arrangements for team members. - Assist in the effective management of activities, projects and personnel. - Coordinate the mobilisation, travel and accommodation arrangements for consultants and subcontractors, as required, including obtaining visas and other relevant documentation, preparing pre-departure briefings. - Assist in the production of consultant and subcontractor contracts and ensure all documents are finalised prior to departure.
3. Other	- Other duties as requested by the manager including filing and coordinating meetings and appointments. - Photocopying, binding, and word processing of correspondence, reports and other documents accurately and efficiently. - Provide assistance to other areas of the company as requested.